Welcome to this training from Aidpreneur.com on contract monitoring and managing for RFAs, RFPs and RFQs. I’m Stephen Ladek, Host of the Terms of Reference Podcast and Principal at International Solutions Group.At this stage, your project is off and running, hopefully at a pace that allows you to comfortably execute all of the work associated with high quality deliverables. As the manager of a project, one of your main concerns is how to best keep track of all the moving parts associated with your project. If you are an independent professional there is sometimes this idea that it’s “only you” that you need to worry about. This can, and will, get you into trouble because you’re always working with some type of team or group of people and it’s critical that you respect the human factor in the project. If you’re a part of company or organization, your project may only require one staff person or one consultant or it may include dozens of staff or consultants and multiple partners. In these cases, your job as a manager takes on a different tone as you watch over the chessboard of your project.
Another major aspect that is always front and center for project manager is how best to recognize, prepare for, navigate and communicate around change. Even before your project officially begun with the kickoff meeting, it was already starting to evolve from what you wrote in your proposal, and took through your contract negotiations and into the kickoff meeting. This evolution will continue until the project is officially closed and you’ve received your final payment. The goal for this training is to provide a discussion of best practices for monitoring and managing contracts towards your objectives.
With that said, I want to underscore two things. First, this is a high level overview of managing and monitoring: as I’m sure you’re very aware there are whole MBA degrees solely devoted to the skills and nuances of project management. For our purposes, we are interested in best practices and tips for success as they relate to humanitarian aid and international development. Second, in this high-level training I won’t be discussing particular tools, especially software options. There are many many flavors of project management software – everything from using Excel spreadsheets to Microsoft project to Basecamp to highly customized, bespoke software developed by your organization. Because of this, we’ve kept these detailed conversations as a part of other sections here at Aidpreneur. The best place to begin any conversation about project management is with a focus on your objectives or deliverables because consideration of everything else, such as time, money and resources, flows from your ability to accomplish your deliverables. This is where we will begin in the next section in this training.
Thank you for watching this section of contract monitoring and managing for RFAs, RFPs and RFQs. Remember if you have any questions at all, please contact us at training@Aidpreneur.com.